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Professional Report Writing for Law Enforcement Officers

Type 2 Sample Report

This Type 2 sample report adds the officer’s investigation to the “who, what, when, where, why” that’s required in a basic Type 1 report. (Click here to learn about all four types of reports.)

You’ll write a Type 2 report any time you took action at the scene: Searching for the point of entry, or taking fingerprints, or doing a sobriety test—any action you used to gather information.

Here are the characteristics of a Type 2 report:

Type 2

Here’s a sample Type 2 report:

I met with Frank Gaines, the homeowner who had reported the burglary.

Gaines told me he lives alone. He was out of town on business when the burglary happened. He had left on Monday, April 5, at approximately 6:15 p.m. and returned on Friday morning at approximately 8:45 a.m. Because he used his car for the trip, there was no car in his carport when he was gone. He said because he left during daylight, he hadn’t thought to leave any lights burning. He is a sales representative for Pfizer, and many people know that he often does business from home and makes sales trips.

When he returned from his trip, he saw a broken window over the kitchen table.

The following items are missing from his home office:

I lifted latent fingerprints from the desk in Gaines’ home office. In the kitchen I saw fragments of glass on the floor. The broken window is about 4½ feet high by 6 feet across. I walked through the rest of the house and saw no other evidence of the break-in. All doors and all other windows are intact.

I went to the back yard and saw that the broken kitchen window is about three feet from the ground. I photographed the broken window from inside the kitchen and from the back yard.

Gaines told me that he is friendly with a retired neighbor who lives next door, and she keeps an eye on his house when he is away on business. I questioned the neighbor (Anna Morgan, 2164 Powell Street). She told me:

I suggested that Gaines invest in an alarm system, since he is often away from home, and I emphasized the importance of leaving lights on when he is away.

I took the fingerprints to the Evidence Room at approximately 10:35 a.m. on April 9.

14 thoughts on “ Type 2 Sample Report ”

  1. Shawn AdamsJune 12, 2016 at 7:42 pm it was Friday April 9Th, 2010 that i, officer Thomas Adams, was dispatched a burglary at 2170 Powell Street at approximately 9:45am. i met with the victim, Frank Gaines, who reported the incident. Gaines stated that he lives alone, and that he was out of town for a business trip. He said he left April 5, 2010 at approximately 6:15pm, and returned home Friday at approximately 8:45am. Gaines also stated that he wasn’t thinking to leave any lights on. There was a empty carport while he was on on his trip, because he used his car to commute to the trip. He is a Pfizer Sales representative. Most people know that he often leaves town for business trips. Soon, after he arrived home, he noticed his window was broken, and glass was over the table. These are the items that are missing from his home office: * Dell Alienware computer
    Serial number #1534920814 * HP Laserjet Printer
    Serial number #23179085 *Brother IntelliFax-41003 machine
    Serial number #5656778912 i lifted latent fingerprints from Gaines’s desk in the home office. i then seen scattered glass over the kitchen floor. The broken window is about 4 1/2 feet in height, and 6 inches in width. i inspected the rest of the house. i seen no other evidence relating to the burglary. The remaining windows and doors were secure. As i stood in the backyard i noticed that the kitchen window was about 3 feet from the ground. i took photos of the evidence from the kitchen, and while standing in the backyard; Gaines then said that he and a elderly lady, his neighbor, are friends. He said that she keeps a eye on his house when he is away from home. i had began to question Gaines’s neighbor, Anna Morgan, of 2164 Powell Street. These were her responses: 1) Her dog started barking at about 2 a.m. Wednesday, April 7. 2) She had a headache and did not feel like looking outside. 3) She put the dog into her guest bedroom so that she could get some sleep. 4) Nothing else unusual happened while Gaines was away. i expressed that Gaines should get a surveillance, since he is away from home frequently. on April 9Th, at approximately 10:35am, i turned in the fingerprints in to the Evidence Room.
  1. BatoolDecember 16, 2023 at 7:33 pm Please help me to write a good police report, I have a problem because English is my second language.
  1. Jean ReynoldsJuly 7, 2018 at 8:12 pm I’m so pleased you’re finding my materials helpful!